On Campus Employers Resources

Power Point Training for Employers

Training for Employers August 10, 2011

Here, on-campus employers may review the 2011 IPFW Supervisor's FWS Workshop Power Point presentation. This contains valuable information pertaining to a variety of subjects, including:

• What is FWS?
• The job description
• Pay rate and FWS eligibility
• How to post a FWS position
• Hiring procedures
• Non-profit organizations
• Human Resources information
• Record keeping
• Time cards
• Employer responsibilities
• Things to remember
• FAQs

It is encouraged that all on-campus employers read and review the 2010 IPFW Supervisor's FWS Workshop Power Point and contact Career Services if they have further questions.

Posting Policies

Please review the IPFW JobZone Posting Policy Restrictions [PDF] for information pertaining to posting a work study position through IPFW.

• Department Checklist
• Time Sheet

Frequently Asked Questions?

Which organizations can utilize work study students?

On-campus offices and off-campus non-profit agencies that have no religious affiliation (unless the work is clerical or janitorial in nature) may utilize work study students.

How much are we (the organization) required to pay the student?

Usually, the organization pays the student 25% of the total amount of work study money that the student is awarded through financial aid, while the federal government pays the remaining 75%. This is not paid all at once to the student, but rather in standard employee paychecks. If the organization is a non-profit that deals specifically with literacy issues, it may qualify to have the federal government pay 100% of the student's wages.

How much will the student earn per hour?

Refer to IPFW HR website

How many hours per week will the student work?

Work study students typically work 10-15 hours per week. However, they can work as many as they want, until their work study money runs out.

How do I know if a student qualifies for work study?

The student will know if they have received work study money from their award letter from Financial Aid. If the student is unsure, they should check with the Financial Aid Office.

How do we begin the process of hiring a work study student?

1. Review the work study checklist [PDF].
2. Email a detailed job description  to the Financial Aid Office, for approval based on federal-eligibility requirements.
3. The position description will then be reviewed by Gerald Curd, Associate Director of Financial Aid, to ensure that it meets the guidelines of a work study position.
4. Once the position description has been approved, you will be mailed as assessment form by the Financial Aid Office.
5. Complete and send of fax the assessment form and detailed job description to the Financial Aid Office (Fax: 260-481-4159)
6. If you need to post the position, you visit the Careers Services Web site and create an account on JobZone. Within 24 hours, the work study job description and qualifications detailed on the posting form will be posted on JobZone and made available for students to view.
7. The organization will coordinate all of the interviewing for the position.
8. Once the organization has selected its candidate for the position, the work study student's potential supervisor should follow the process on the work study checklist to obtain authorization to utilize FWS funds and to begin the paperwork and contract involved in hiring the work study student.

How to nominate your student worker for the Student Employee of the Year?

 Review the criteria for Student Employee of the Year.

Student Employee of the Year Award Information for Supervisors

To be eligible for consideration, the nominee must be:

1. Currently enrolled in classes as a IPFW student
2. Working at least 10 hours a week on campus
3. Employed in the same department/ office for at least 6 months

The selection committee will evaluate all nominations based on the following criteria:

1. Team work, collaboration
2. Commitment
3. Excellence in attitude
4. Initiative and Creativity
5. Problem Solving

Additional Information

National Student Employment Week is April 9-13, 2012.  The winner will be announced April 10th and presented with a plaque and $250 award. Complete and submit the nomination form by April 3rd to Ashley McArdle, Career Services, KT 109