Request Forms

Name:

Phone:

E-mail:

IPFW department/office or off-campus organization:

Are you requesting a photoshoot for an event or portrait?

Please provide as much information as possible.

If an event, what is the date that your event needs to be photographed?

Month January February March April May June July August September October November December   Day 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31   2012 2013 2014

If an event, what time of day will your event need to be photographed?
(If this is not a scheduled event, please indicate your time-of-day preference instead)

Select Time Before 7 a.m. 7 a.m. 7:30 a.m. 8 a.m. 8:30 a.m. 9 a.m. 9:30 a.m. 10 a.m. 10:30 a.m. 11 a.m. 11:30 a.m. Noon 1 p.m. 1:30 p.m. 2 p.m. 2:30 p.m. 3 p.m. 3:30 p.m. 4 p.m. 4:30 p.m. 5 p.m. 5:30 p.m. 6 p.m. 6:30 p.m. 7 p.m. 7:30 p.m. 8 p.m. 8:30 p.m. After 8 p.m.

If an event, what is the duration of the event:

Select Duration Less than 15 min 15-30 min 30-45 min 45-60 min. 1-2 hrs 2-3 hrs More than 3 hours

Please provide us with any additional information that will help our photographers with scheduling your event or portrait.

Due to campus demand, our turn-around time for new projects is a minimum of six weeks. If you're interested in producing projects on your own, please contact Tina Ostermeyer at 260-481-6428 or urcpubs@ipfw.edu. Otherwise, please contact your marketing specialist with questions. Thank you!

• Susan Alderman, 260-481-6165
• Laurel Alberson, 260-481-6166
• Louise Teague, 260-481-6495
• Nicole Wilkins, 260-481-6166

Each department has an assigned URC marketing specialist to assist with marketing needs. Not sure who your marketing specialist is? Check our beat list [PDF].

Department or Office:

Project Description:

Project Contact:

Final Sign-off Contact:

Phone:

Office Location:

Select office location Alumni Center ETCS Building Gates Athletics Center Ginsberg Hall Helmke Library Kettler Hall Liberal Arts Building Medical Education Center Neff Hall Physical Plant Printing Services and Warehouse Building Rhinehart Music Center Science Building Support Services Building Visual Arts Building Walb Student Union Williams Theatre

Room number:

E-mail:

Fund:

Cost Center:

Primary marketing objectives. Please describe your primary marketing objectives for this project.

Primary audience. Select your target audience, to whom this marketing project is intended.

Select audience Prospective Students/Guardians Admitted Students High School Guidance Counselors/Teachers/Principals Community Influencers (e.g., Legislator, University Supporter) Local Community at Large Sponsor/Prospective Sponsor/Media Alumni Donors/Prospective Donors Campus at Large Enrolled Students Faculty/Staff Industry Colleagues/Publications Prospective Faculty/Staff Other—contact Tina Ostermeyer, x16428 or urcpubs@ipfw.edu

Audience response sought. What do you want the target audience to do as a result of this project?

Graphic Identity

There is an existing graphic identity.

We are open to a new look for our materials.

Explanation:

Marketing meeting. Do you need a marketing meeting scheduled for this project?

Yes

No

Important Note

If your request is missing essential information, we will accept it; however, it will not be entered into the work queue or assigned to a URC staffer until everything is received.

Project Type:

New project

Allow 2 weeks for a first proof, 1 week for changes, and a minimum of 5–7 working days for printing and delivery.

Revisions of Existing Marketing Project.

Mark changes in red on existing hard copies and submit them to Design Services, SS 128, via campus mail.

Desired Project Completion Date:

Select month January February March April May June July August September October November December Select day 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

Allow a minimum of 2 weeks for a first proof from the date all approved text and art are received, 1 week for changes, and a minimum of 5–7 working days for printing and delivery. Projects requiring only minimal revisions may be completed more quickly.

Type of Work:

Part of a campaign with multiple elements needing one look

Describe Campaign :

Ad

B/W

4-color

Ad Dimensions:

Publication:

Contact Name at Publication:

Email:

Artwork

Booklet

Bookmark

Business cards. Please complete the Request for Business Cards form.

Brochure

Electronic Newsletter

Flier

Invitation

Matching Envelope

Map

Newsletter

Notepad

Pocket Folder

Postcard

Poster

Program

Stationery (envelope, letterhead, or notecard)

Web component. Please explain:

Other component. Please explain:

Quantity:

Multiple Pieces:

Multiple pieces with various quantities

I don't know

Does this project require new photography?

Yes

No

Text:

Edit/proof provided

Write new copy

Note: Client is responsible for ensuring the accuracy of all information such as names, phone numbers, e-mail addresses, and Web sites. All text will be edited for clarity and correctness, and made to conform to the university’s editorial style and standards, as determined by the Editorial Style [PDF].

Provide text and/or additional Information (be specific):

If you have an attachment, please send to urcpubs@ipfw.edu (.doc and .pdf only).

Finished Size:

8.5" x 11"

11" x 17"

5.5" x 8.5"

Other size

Multiple pieces with various sizes

Explanation for Other Finished Size:

Printed Sides:

1-Sided

2-Sided

Distribution:

Campus distribution (everyone on campus)

One for each department

Mailing Information (if applicable):

Addressed through Shipping & Receiving

Bulk mail (minimum 200 pieces)

First-class mail

Name:

Phone:

E-mail:

IPFW department/office or off-campus organization:

Please provide us with some information regarding the intended use of these photos:

If the photo(s) you are looking for were taken on a previous photo shoot, please provide us with some information:

When was the photo(s) taken (if known):

Who was the photographer (if known):

Jim Whitcraft
Elmer Denman
Other - Please specify:

For general requests, please provide us with what types of photos you are looking for (check all that apply):

Student(s)
Faculty/Staff
Alumni
Campus Outdoors
Campus Indoors
Academia
Research
Student Life
Athletics
Event/Activity
Campus Building(s)
Campus Landmark(s)
Other:

For specific requests, please provide us with detailed information below (e.g. location, setting, people, attire, indoors/outdoors setting, etc.)

Please provide us with any additional information that may help us locate the right photo(s) for you:

How many photos are you looking for:

1-2
3-5
6-10
11-20
20+ (Please call Publications (x16428) for a request of this size)

Orientation:

Horizontal/Landscape
Vertical/Portrait

Delivery of Photo(s):

E-mail
Campus Mail (campus employees only)
Recordable Media (CD, DVD)
To Publications with a copy to my e-mail (campus employees)
Other:

Intended Use:

Web (72 dpi)
Multimedia (72-150 dpi)
Print (300 dpi)
Display (300 dpi or greater)
Other:

Preferred Format:

JPEG/JPG
TIFF (Mac)
TIFF (Windows)
Other:

Preferred Date Needed:

(please allow up to 10 business days from date of request)

Name:

Phone:

E-mail:

IPFW department/office or off-campus organization:

Please provide us with some information regarding the intended use of these photos:

For general requests, please provide us with what sports/athletic events you are looking for (check all that apply):

Band/Cheer/Dance
Baseball
Basketball (Men)
Basketball (Women)
Golf (Men)
Golf (Women)
Soccer (Men)
Soccer (Women)
Softball
Tennis (Men)
Tennis (Women)
Track & Field (Women)
Volleyball (Men)
Volleyball (Women)
X-Country (Men)
X-Country (Women)

Other:

For specific requests, please provide us with detailed information below:

Please provide us with any additional information that may help us locate the right photo(s) for you:

In order to expedite your request, we need you to provide the following information for us:

How many photos are you looking for:

1-2
3-5
6-10
11-20

If you have a request for more than 20 photos, please call Rudy Yovich at x16646.

Orientation:

Horizontal/Landscape
Vertical/Portrait

Delivery of Photo(s):

E-mail
Campus Mail (campus employees only)
Recordable Media (CD, DVD)
Other:

Intended Use:

Web (72 dpi)
Multimedia (72-150 dpi)
Print (300 dpi)
Display (300 dpi or greater)
Other:

Preferred Date Needed:

(MM/DD/YYYY)
(please allow up to 10 business days from date of request)