Below is a summary, read the full policy.
To provide campus organizations optimal opportunities to promote events, posters and postings should be prepared, displayed, and removed in accordance with this policy. Doing so will ensure effective campus postings that reduce waste, restrict unauthorized publicity, and encourage safety and campus attractiveness.
Any damage to university property will be charged to the sponsor. Unauthorized postings will be removed and violators can be referred to the Dean of Students to pursue appropriate action. Please direct requests for exceptions to this policy and questions about its application in specific cases to the Director of Student Life.
Approval guidelines for posters and posting
- Campus groups need no prior approval for posters or postings in compliance with this policy.
- Outside groups must have their posters approved and stamped by the Director of Student Life prior to posting in designated locations.
- Personal notices by university employees and students are permitted on designed bulletin boards in each building. Also available: classified ads in the Communicator and the bulletin boards on the Web.
- Commercial advertising and solicitation (such as taverns, trips, cars, and magazines) are not allowed. IPFW will consider exceptions for educationally beneficial products (such as computers) offered at a significant discount to IPFW students (but not to the general public). Consult with the director of Student Life regarding the procedure for requesting exception. Some publications distributed on campus (such as the Communicator, theatre programs and athletics souvenir programs) accept paid advertising.
- Off-campus employment opportunities are publicized through Academic Counseling and Career Services.
- Postings that violate the Code of Student Rights, Responsibilities, and Conduct are not permitted.
- Activities prohibited by university regulations or local, state or federal laws may not be publicized.
Specifications for posting
- Posters or postings larger than 11"X17" must be approved by the director of Student Life.
- A maximum of one posting per event/per campus group/per bulletin board (approximately 50 posters in all) is permitted.
- A maximum of one posting per event/per campus group/per entrance on glass panels (approximately 25 in all) is permitted. The inter vestibule and exterior entrance together count as one approved location.
- Posters may display for up to two weeks (unless approved for longer display based on available space by the director of Student Life) or until the publicized information becomes obsolete, whichever come first.
- All postings must include the name(s) of the individual(s) or group(s) sponsoring the publicized information and dates of initial posting.
Approved locations for posting
- See posting locations for building details
- Contact the Student Housing office for approved housing locations.
- Glass panels adjacent to doors (but not above doors or any glass in the parking garages) may be utilized only for short-term postings (seven days or less) for campus groups only.
- Office doors, with the permission of the occupant.
- Tack strips in stairwell landings if available (campus groups only).
- Kiosks and bulletins boards (unless designated for the exclusive use of an IPFW unit).
- Display cases and showcases not designed for a particular unit.
- Lamppost sign holders for parking directions for major campus events.
- Temporary supports such as poles, sticks, ropes, sandwich boards, and sign boards. All banners and self-supporting signs and their location indoors and outdoors must be approved in advance by the director of Student Life in accordance with guidelines established by Student Life and the Physical Plant.
- Sidewalks, campus groups may tape posters or write messages in chalk on horizontal sidewalk surfaces for special purposes, such as student elections, with prior approval from the director of Student Life. For safety reasons, posters and messages should not be within 20 feet of a doorway. Sponsors are responsible for removing the posters and chalk from the sidewalks.
Materials for affixing posters
- For cork bulletin boards and tack strips, use tacks or stick pins only.
- For solid surfaces (except glass), use masking tape.
- For glass panels between doors, use Scotch tape.
- For self-supporting signs, use materials recommended by the director of Student Life.
- For sidewalks, use tape or chalk.
- Self-adhesive stickers or decals may not be used anywhere.
- Any exceptions to the above guidelines must be approved in writing by the Director of Student Life. Emergency or closing notices approved by the chancellor are exempt from this policy.