IPFW Key Distribution Policy

The IPFW Key Distribution Policy is effective for all staff, faculty, and students as of October 24, 2011. Please make sure and review the policy for information that has changed. 

Key Request Form

Requesting keys for faculty, staff and students requires a Key Request Form to be filled out by a department staff member which is forwarded to Campus Safety. Requests for great grandmaster keys will require approval of the Physical Plant Director.

• After a Key Request Form is filled out, keys should be available for pick up within 24-48 hours at the Walb Information Desk (WU 127).
• A photo ID is required for pickup of all IPFW Campus keys.
• Please bring all of your IPFW keys with you so we can update our records.
• Requested keys must be picked up within 3 months of the request date. After 3 months, the keys will be placed back in the key inventory and a new request will need to be submitted. 

Filing Cabinet & Desk Keys

Key Inquiry Form

Use a Key Inquiry Form to request a list of names of employees/students who have been issued keys to your department’s rooms or labs. Use of this request form is limited to persons with signature authority, e.g. department heads or secretaries.

Reasons for using this request form may be:

• Identifying “Owner” of lost key(s)
• Assessing prospective lock change impact
• Tracking students and/or employees who have outstanding keys
• Breach of security in your department or office
• Near the end of the semester before students graduate and/or leave

Pick Up

Keys may be picked up at Campus Safety located in Walb Union, room 127.  Please allow 24-48 hours after the key request has been sent to pick up your keys.

Duplicate Keys

Multiple copies of the same key will not be issued to individuals or departments without explicit permission of the department head and Campus Safety. Reproduction or copying of university keys is prohibited.

Lock Change Request

Before a lock change is initiated, a thorough review of the area affected is performed. Requests for lock changes are reviewed with the requesting party and Department Head before the change is made. This is done to avoid compromising anyone else who may need access to the area. In certain cases of security, a special series lock can be installed. These requests are limited and must have proper approval before proceeding.

When a lock change is necessary, the request must be made to Campus Safety. Key request forms for the individuals affected by the re-key must be submitted to Campus Safety.

All lock changes are subject to refusal when the change impacts access by maintenance, security, or environmental health personnel.

Returning Keys

Individuals leaving the University or transferring to another department must return their keys. If students in your department are graduating or leaving school, please have them return any campus keys that they were issued by Campus Safety.

All keys remain the property of Indiana University—Purdue University Fort Wayne. Failure to return keys will result in charges being assessed to the key holder's department.

Lost/Stolen Keys

Campus Safety and the appropriate department head must be notified when an employee has lost their keys or if they have been stolen. The key holder must notify the IPFW Police of the problem, as well as all effected parties. Charges could be imposed if re-keying is required.