Transcripts and Enrollment Certification

• How do I get a copy of my transcript?
• How do I have a transcript sent to another school, graduate school, employer, etc?
• What is the address and fax number for submitting transcript requests?
• Can you fax my transcript?
• Can someone pick up my transcript for me?
• Can I get a transcript in a sealed envelope?
• How long will it take for you to send my transcript?
• Why does it take so long to send my transcript?
• Why can't I order a transcript by phone or by e-mail?
• Where can I get a copy of my unofficial transcript?
• What is the difference between an unofficial and official transcript?
• Can I have a copy of my transcripts from other schools?
• I am a student at [name of institution], but I took a course at IPFW this semester. How do I get my grade sent back to my school?
• How does a third party (such as a creditor or employer) verify a student's enrollment?
• How does a third party (such as a creditor or employer) verify a student's degree?
• How do I get a loan deferment? How long does it take?
• I need to obtain enrollment verification for insurance purposes. How do I do this?
• I'm a transfer student. Have you received my transcript(s) from my previous institution(s)?

How do I get a copy of my official transcript?

Your signature is required to process any official transcript request. Requests can be made in person at the Registrar's office, or requests can be faxed or mailed following these guidelines: www.ipfw.edu/Registrar/services/transcripts.shtml

How do I have a transcript sent to another school, graduate school, employer, etc?

On the transcript request form, provide the name and address where you want your transcript sent. We will process your transcript and mail it to the name and address you have provided.

What is the address and fax number for submitting transcript requests?

Office of the Registrar
Indiana University-Purdue University Fort Wayne
2101 E. Coliseum Blvd.
Fort Wayne, IN 46805-1499
Fax: 260-481-6110

Can you fax my transcript?

No. Fax is not a secure transmission method for safeguarding personal data.

Can someone pick up my transcript for me?

Yes. If you authorize another person to pick up your transcript, you must provide that person with a letter of authorization that includes their name. The letter should also include your name and social security number. The person picking up your transcript will need to present their photo ID. IPFW reserves the right to make a photocopy of the authorized person's ID to keep in the student's record. At the point that the transcript is released to the authorized person, responsibility for the transcript transfers to the student or the authorized person.

Can I get a transcript in a sealed envelope?

Yes. All official transcripts are prepared in a sealed envelope.

How long will it take for you to send my transcript?

We are committed to processing your transcript within three business days after your request is received.

Why does it take so long to send my transcript?

The three business days refers to processing time within the Registrar's office from the date your request is received. It does not account for mailing and delivery time. US mail delivery and mail processing times at other destinations (including other colleges and universities) are variables over which IPFW has no control. We can only advise you of our processing time.

Why can't I order a transcript by phone or by e-mail?

In accordance with IPFW policy as well as with state and federal privacy laws, your signature is required for release of your academic transcript.

Where can I get a copy of my unofficial transcript?

You can obtain an unofficial transcript from the Registrar's office or in myIPFW.

What is the difference between an unofficial and official transcript?

An official transcript has the official University seal and signature. They are reproduced directly from the Indiana University or Purdue University student system. An unofficial transcript may be a plain paper version of the transcript or it may be viewed in myIPFW.

Can I have a copy of my transcripts from other schools?

We do not issue copies of official transcripts from other institutions.

I am a student at [name of institution], but I took a course at IPFW this semester. How do I get my grade sent back to my school?

Request an official transcript in person at the Registrar's office, or requests can be faxed or mailed following these guidelines: www.ipfw.edu/Registrar/services/transcripts.shtml On the transcript request form, provide the school name and address where you want your transcript sent. We will process your transcript and mail it to the school and address you have provided.

How does a third party (such as a creditor or employer) verify a student's enrollment?

IPFW utilizes the National Student Clearinghouse for enrollment certification. Current enrollment is considered public directory information. Unless you have restricted the release of your public information, a third party may contact the Clearinghouse to verify your enrollment. Your enrollment status for a specific semester can be certified only after classes for that semester have begun. If you have restricted the release of your public information, no information can be shared with any third party that contacts the Clearinghouse about your enrollment. The Registrar's office is the only university office authorized to officially certify your enrollment status.

How does a third party (such as a creditor or employer) verify a student's degree?

IPFW utilizes the National Student Clearinghouse for degree verification. Degrees are considered public directory information. Unless you have restricted the release of your public information, a third party may contact the Clearinghouse to verify your degree(s). If you have restricted the release of your public information, no information can be shared with any third party.

How do I get a loan deferment? How long does it take?

You must formally request a deferment through the procedures your loan holder has established. Often, you need to complete a deferment form. Deferment information and/or forms for Educaid, Wells Fargo, Nelnet and Sallie Mae are available on the Financial Aid Forms Web page. Typically, a school official must certify your form. The Registrar's office is the only university office authorized to officially certify your enrollment status. Your enrollment status for a specific semester can be certified only after classes for that semester have begun. IPFW utilizes the National Student Clearinghouse for enrollment status reporting.

You should continue to make payments on the loan until you’ve been notified the deferment has been approved. Sometimes borrowers apply for deferment and don’t hear anything back and assume things are fine. Or, as soon as they send a deferment form and their paperwork, they think they can immediately stop payment. Even if the paperwork is received without any problem, it takes a while to process. So, don’t skip the next payment when it’s due. First, check with the loan holder. If your deferment has not been processed, make your payment! You might go into default otherwise. You can’t get a deferment on a defaulted loan. The length of time to complete this process varies.

I need to obtain enrollment verification for insurance purposes. How do I do this?

You can print enrollment verification certifications, view your enrollment history and enrollment verifications provided at your request, check loan deferments sent to your lenders, and link to real-time information on your student loan via student self-service by logging onto my.IPFW using your student username/password.

Once logged in click on the Enrollment tab and the Self-Service Enrollment Certification link.

Enrollment certifications can be used for health and car insurance providers,  scholarship awards, employer tuition reimbursement, or other organizations requiring proof of enrollment.

Loan deferment forms which require enrollment certification may be submitted to the Registrar's Office, however, the form will be mailed to the National Student Clearinghouse for processing.

Your enrollment status for a specific semester can be certified only after classes for that semester have begun and will be reported only as of the date requested. The Registrar's office is the only university office authorized to officially certify your enrollment status.

I'm a transfer student. Have you received my transcript(s) from my previous institution(s)?

Contact the Admissions office (Kettler Hall Room 111, 260-481-6812, ask@ipfw.edu) to determine if all of your transcripts have been received. All questions about transfer credit should be directed to the Admissions office.